Next, select either ‘New Appointment’ or ‘New All-Day Event’ in the dropdown menu.Ħ. Click the ‘New Event’ icon on the right side of your calendar (see below).ĥ. Select a beginning date for your vacation or out-of-office event.Ĥ. Click the calendar icon on the left side of your inbox (see below).ģ. Launch Outlook from your laptop/desktop.Ģ. Finally, save the event to your calendar. Click ‘more details’ to add info about your work absence.Ĥ. Select a start date/time for your out-of-office status.ģ. To create a new calendar event, click the + button on the menu bar.Ģ. Click the calendar icon on the bottom of your screen.ģ. Here’s how to take care of your calendar updates, either by mobile or desktop. Now’s the time to update your Outlook calendar so your colleagues (crossed fingers) won’t add you to meetings while you’re out. Update Your Outlook Calendarīut wait-you can’t go full throttle into vacation mode just yet. Click the ‘OK’ button to save your automatic replies. Then, click the ‘Outside My Organization’ tab to write an external reply.ħ. Write a brief out-of-office message to those inside your organization.Ħ. Enter start and end times (day/hour) when you’ll be out of the office.ĥ. Inside the pop-up box, click the second option from the top (‘send automatic replies’).Ĥ. Next, select the Automatic Replies (Out of Office) button.ģ. Click the file tab within Outlook to view your account information.Ģ. To set up out-of-office notifications on your desktop, just follow these steps:ġ. To disable automatic replies, un-check the box. That’s it! Your automatic replies are enabled. Click ‘done’ (blue menu bar shown above) to save your changes.ĩ. Within the text box, write a brief out-of-office message to your intended recipients.Ĩ. Check the box to ‘send automatic replies’ inside or outside your organization.ħ. You should now see Automatic Replies as an option.Ħ. Next, click the gear icon shown to the right of your name.ĥ. Click the menu icon (3 horizontal bars) shown at the top of your screen.Ĥ. Re-enter your user name and password if prompted to do so.ģ. Here’s how to automate out-of-office notifications within Outlook Exchange, the account type used by most organizations. NOTE: Instructions apply to Microsoft Outlook 2010, 2013, 2016, 2019, and Outlook for Office 365 Send Automatic Replies (Out of Office in Outlook) If you’re using a Microsoft Outlook Exchange account, you can turn on that automatic vacation notice in a flash. Did you remember to set up your Out of Office in Outlook? It’s finally vacation time and you’ve just stepped on the plane that will take you away from it all.
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